How to Select the Best Data Room Software

A data room is a safe environment for sharing confidential business files with investors, partners and other stakeholders. It has features like watermarking, auditing and granular access control settings. Be aware of the security features offered by the vendor and whether it can support the formats that your team uses when choosing a vendor for your data room.

Some providers also offer extra security features, such as auto-indexing or fence view. Also, look for a solution that permits you to synchronize the contents of your desktop, FTP or other storage devices to the data room for fast and simple organization. Find out whether the data room comes with a multilingual search tool and OCR to search text in PDF and images.

It is also essential to find out if your chosen service can be used to erase specific portions or the entire content of an entire document. This feature could help protect your private information by removing personal data from PDFs and images.

Some of the top VDR providers provide extensive analytics and report features that let you keep track of the activities of your virtual data room. Find a solution which can automatically monitor all uploads, downloads and views, as well as allow you to build custom reports based on the activities.

Another thing to look for is a free trial which lets you test the premium features, including data uploading, innovative collaboration and security features without the requirement for a long-term commitment. iDeals provides a 30-day free trial with unlimited preparation time, 2 admins 500 MB of storage space, the ability to secure your files, dynamic watermarking and a basic digital rights management system.

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