Planning a Board Meeting – Key Points to Remember

Getting the details right when planning the agenda for a board session is crucial to ensure a productive session. Board meetings typically have specific deliverables such as board reports, strategic discussions, and the ability to make decisions. Here are some crucial points to keep in mind when planning your meeting.

Confirm all attendees and their attendance plans on nonprofit board meeting best practices the day prior to your board meetings. Determine how you will supply the equipment or links to remote directors who might be required to attend the meeting via video conference. Be sure to confirm that whether the venue is available and plan any catering or other items needed for the meeting.

Create a meeting agenda using the information from the board’s package along with any requests or concerns that the board chair and executive directors might have. You can avoid last-minute scrambles by having a draft agenda in place prior to the meeting.

The first item on the agenda should be a review of the company’s performance since the last board meeting, which will include the most significant achievements and milestones and areas where the company may require more attention. Then, think about how the company can advance with innovative strategies to increase growth. This could include discussing new markets, policies for customer service, investor relations, or hiring new employees.

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